Interlibrary Loan
Frequently Asked Questions
What is Interlibrary Loan?
Who is eligible?
How long does it take?
What does it cost?
What is the Copyright Law?
How do I make a request?
How can I check the status of my request?
How am I notified when items arrive?
When are the materials due?
Can I renew?
Where do I return materials?
What are the fines and replacement charges?
How do I contact the Interlibrary Loan office?
What is Interlibrary Loan?
What it is: the Interlibrary Loan system (ILL) is based on a general agreement among participating libraries to make materials available to other member libraries upon request. This agreement allows library patrons access to far more materials than any one library could possibly hold. We routinely search the Illinet Online, Resource Sharing Alliance, and the Online Computer Library Center (OCLC) database to locate and borrow materials owned by other US, Canadian and European libraries.
We try to borrow almost any item that is requested. Be aware that we cannot borrow the following:
Recently published books
Bestsellers
Books on CD
DVD's
Holiday Items
Computer software
^ Back to Top Who is eligible?
Anyone with a current Quincy Public Library card or a current non-resident library card.
If you are uncertain as to whether you are entitled to ILL services, please contact 223-1309 ext. 210
^ Back to Top How long does it take?
Most items arrive in 1-3 weeks. Some items are unavailable from our first set of lending libraries and are automatically entered into another request set, unless the deadline has expired or all library sources have been exhausted. Please contact the ILL Office for additional information about your request.
^ Back to Top What does it cost?
Charges for interlibrary loan materials are based on what the lending library charges. We always try to obtain materials free of charge. If we are unable to locate a free lender and you haven't preauthorized charges, you will be notified.
^ Back to Top What is the Copyright Law?
The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified condition is that the photocopy or reproduction is not to be used for any purpose other than private study, scholarship, or research. If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of fair use, that user may be liable for copyright infringement. This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright.
^ Back to Top What are copyright restrictions?
U.S. Copyright guidelines restrict the photocopying of copyrighted materials. There is an annual limit on the number of current periodical articles we can borrow from each journal title.
^ Back to Top How do I make a request?
Before you make a request
check the Library catalog first to see if Quincy Public Library has the material you are seeking. If the Library does not own the material, you may place an Interlibrary loan request for a specific title or a subject area.
You may search the OCLC First Search Database to see what is available from other Libraries before making your request. WorldCat is a catalog of materials held in libraries all over the world. For articles, try ArticleFirst, ECO, Periodical Abstracts, and WilsonSelect Plus. All of these databases index articles in journals and sometimes provide the full text of articles online. Please call the Reference Department if you need assistance, or follow the links and instructions given on our website under Databases.
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Submitting a request
ILL requests may be submitted in person at any service point in the library, by email to gbugger@quincylibrary.org, by phone at 223-1309 ext. 210, by FAX at (217) 222-3052, or online through FirstSearch.
^ Back to Top How can I check the status of my request?
Interlibrary loan requests are processed Monday-Friday, with the exception of holidays. Materials can take anywhere from 7 days to 4 weeks to arrive depending on whether or not they can be obtained locally. To check the status of your requests, call the ILL Department at 223-1309 ext. 210.
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Top How am I notified when items arrive?
You are notified by the Dynix circulation system. Please fill out an "E-Mail Address Update Form" at the Circulation Desk to receive email notification. You must register your e-mail address to ensure that notification is sent to the correct e-mail address. Books borrowed for you are held at the Circulation Desk. Please pick them up promptly. Books not picked up within ten (10) days are returned to the lending library. Any loan charges are your responsibility whether or not the book is picked-up.
Articles Photocopied articles obtained for you are mailed to the address listed in your Circulation Record. You are not notified about articles since we mail them to you upon receipt. Photocopied articles are yours to keep.
Be sure to keep your Circulation Record e-mail address, mailing address and phone number current. To update your e-mail address, go to the Circulation Department. To update your local mailing address and phone number, please go to the Circulation Desk. Inaccurate information delays article and book arrival notifications.
^ Back to Top When are the materials due?
The materials have the same lending period as QPL materials. Please return the book with the book band intact. A missing book band may cause your Circulation Record not to be cleared properly, and you will be held liable for any overdue / lost books charges.
^ Back to Top Can I renew?
Materials are subject to the same policies as QPL materials. They can be renewed (1) time for an additional 2 weeks.
^ Back to Top Where do I return materials?
Please return ILL materials to the Circulation Desk. You are responsible for lost book replacement charges.
^ Back to Top What are the fines and replacement charges?
ILL materials are subject to the same fines as QPL materials. Charges for lost or damaged materials are individually based on the lending library's fees.
^ Back to Top How do I contact the Interlibrary Loan Office?
For questions, please provide the following:
Your name
Your phone number(s)
Brief title (first five words) of book /dissertation/journal
Your question
Contact options:
Phone: (217) 223-1309 ext. 210 speak slowly and clearly, please
Fax: (217) 222-3052
E-mail: gbugger@quincylibrary.org
Every effort is made to respond within one business day. Please try again if you have heard nothing.
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