Meeting Room Reservation

The Quincy Public Library has meeting rooms available to the public.
To reserve a meeting room, please review the policy below and
select I agree. You will then be taken to the calendar page where
you can look up the availability of the room and make your reservation.

Meeting Room Use Policy & Online Reservation Form

It is the policy of the Quincy Public Library (QPL) Board of Trustees to provide meeting rooms for the community as a free public service for non-commercial purposes, giving preference to library-sponsored programs.

All meetings must be open to the public at no charge; meetings must not be restricted to any particular group. Library meeting room use will not be denied to any person or organization because of race, creed or color.

While using the meeting rooms, no admission may be charged; no products or services may be advertised, solicited or sold.

Groups using library meeting rooms must not use advertising and publicity which imply that their programs are sponsored, co-sponsored or approved by the library, unless written permission to do so has been previously given by the Executive Director.

The QPL Board delegates to the Executive Director or his/her designee the authority to develop and implement procedures and practices which carry out the provisions of this policy. Exceptions to the policy may be granted only by the QPL Board or the Executive Director.

If permission for the use of the meeting room is denied, the applicant may appeal to the Executive Director of the Library; if the Director further denies permission and the applicant is dissatisfied with the reasons offered, an appeal may be made to the QPL Board.

• Reservations for meeting room space are on a first-come, first-serve basis. Library sponsored programs will have preference.
• Reservations are made no more than three months in advance (current month plus the next two months). No group may consider the library its permanent meeting place or use the library as its mailing address.
• The Executive Director and/or designated staff members have the authority to accept, renew, or reject requests for use of the room under the established policy. To promote the accessibility of the meeting rooms to a wide variety of community groups, the library may limit meetings for any particular organization.
• Meetings must conform to the scheduled operating hours of the library. Exceptions need to be specifically approved by the Executive Director.   If permission has been obtained to use the room outside of regular library hours, arrangements must be made in advance for closing and securing the meeting room and library building. The user is responsible for putting away tables and stacking chairs, turning off the lights, locking doors, and properly returning the key.
• The applicant is responsible for discipline and reasonable care of the room. The applicant will be held responsible for any damage, and the condition of the room after its use. Failure to do so may result in denial of future use of the room.
• There shall be no interference with the use of the library by its patrons. Groups expecting large attendance should request members to park so that sufficient and convenient parking will be available to library patrons.
• Attendance must not exceed the posted capacity of the meeting room.
• The library will not provide storage for any group. Exceptions may be made for library-sponsored groups on approval of the Executive Director.
• It is the responsibility of the applicant to provide necessary equipment if it is not available at the library. Coffee makers and other small appliances may be supplied by the applicant.
• Refreshments may be served, provided proper care is given to clean-up after the meeting. Meals may not be served. Alcoholic beverages may not be served or consumed on library property. The Quincy Public Library is a smoke-free facility.
• The Executive Director may ask that meetings of youth groups have an adult in attendance.
• Notify a library staff member if a meeting must be canceled.
• Failure to comply with the QPL Meeting Room Use Policy and Guidelines and Rules will result in withdrawal of meeting room use privileges.